The Club Committee 2016/2017
Romsey SAC (RSAC) is a non-profit making organisation and has a committee that is elected every year. Every member new or old is encouraged to be elected at an Annual General Meeting. The committee is responsible for caring for the club, and to make sure it continues to prosper year after year. The club is not afraid of change, and will adapt to new qualifications, new techniques, new equipment, and new ideas. RSAC is a club that will progress into the future.
Chairperson (Elected Post). Contact: Paul Shill
Of the four Officers of a Branch, that of the Chairperson involves wide ranging duties, which are sometimes hard to define.
Leader and figurehead: The Chairperson plays an important role as leader and figurehead in the organisation and in the conduct of Branch affairs, in Branch meetings and in all matters relating to the Branch’s public image. He/she should set and maintain a course that achieves the declared objectives of the BSAC and of the Branch.
The Chairperson should ideally be an experienced member of the Branch, unbiased and with good management skills; liked and respected by all members. They should be approachable and may well have to arbitrate in disagreements at committee level, or between individuals or groups of members. They should avoid taking sides and to this end should ensure that the Branch conducts all its affairs in accordance with the Branch Byelaws.
Chairing Branch meetings: As the name implies, their formal role is to chair Branch committee meetings. At such meetings their authority takes precedence over all others who may be present at the meeting. They are responsible, with almost unlimited discretion, for the conduct of the meetings through which the business of the Branch is transacted. In respect of any matter of procedure their decision is final and they are well advised to ensure that some degree of formality is observed, however small and friendly the meeting. All comments and questions should be directed through the Chair, but in a small meeting the Chairperson may use a degree of latitude. However, at any large or formal meeting the need for control is essential.
As usual with this position, the Branch Chairperson has their own vote, which would normally be used as a casting vote in the event of a tied ballot at committee and Branch meetings, if the Branch Byelaws so state.
Secretary (Elected Post). Contact: Julia Shill
The Branch Secretary is responsible for ensuring an efficient level of communication between Branch Committee and membership; and between the Branch and BSAC Headquarters, as such:
The Branch Secretary is often the person to whom BSAC Headquarters sends information relating to important changes at national level. Such communications may be for the specific attention of other Branch Officers.
It is the responsibility of the Secretary to ensure that the contents of any mail received is distributed to the relevant Branch Officers or Branch members and/or brought to the attention of the Committee at its next meeting.
They have responsibility for organising, in consultation with the Chairperson, Committee Meetings and the Branch’s General Meetings, taking minutes at these meetings and for publishing and circulating them to appropriate members.
Following an AGM or EGM, any personnel changes to the Committee should be notified to the membership department at BSAC Headquarters on a Branch Details Form (also available from the membership department).
Many Branches make it the Branch Secretary’s responsibility to order stationery and goods from Headquarters. While such orders have to be prepared and submitted by an Officer of the Branch, it is likely that the Treasurer will want to approve the expenditure and may have to be party to the decision, issuing a cheque and placing of the order. The Branch Secretary is responsible for ‘stamping’ members Diver Qualification pages with the Club Stamp to confirm the validity of the Branch Diving Officer’s signature.
Treasurer (Elected Post). Contact: Colin Freemantle
It is desirable that a Branch Treasurer has some experience of financial accounting. A Branch will derive the income it needs for its operations from the Branch portion of the total subscription. These funds are used for the day to day running of the Branch, for such regular expenses as pool and meeting room hire and in particular for the acquisition of those major assets which are essential to an active diving club – training equipment, boats and engines, air compressor, etc. The Branch Treasurer plays an important role in predicting income and expenditure, and budgeting for such major purchases – and for their upkeep and eventual replacement.
As a guide the Branch Treasurer would be responsible for:
- The sound financial management of the Branch.
- Planning and monitoring Branch income and expenditure and prepare the Branch’s annual budget.
- Providing advice on all matters of expenditure and the Branch financial position on a regular basis to the Branch Committee.
- For preparing an “Income & Expenditure Sheet” and a “Balance Sheet” and for presentation and approval at the Branch AGM.
- Ensuring the Branch’s equipment is adequately insured.
The Membership Secretary
Membership Secretary (Co-opted Post). Contact: Kathy Hodge
A membership secretary is responsible for the calling in and collection of all debts and subscriptions from individuals. The membership fees are collect once a year in February. In joining within the year a pro-rata fee will be charged. Remember the money is for a non-profit making organisation that operates for your benefit.
The Diving Officer
Diving Officer (Elected Post). Contact: Andy Hodge
Contained in the BSAC Articles of Association the National Diving Officer has ultimate responsibility for training, testing and the award of BSAC diving qualifications. The National Diving Officer has delegated much
of this responsibility to Branch Diving Officers, who (if appropriately qualified) are thus empowered to award Ocean Diver, Sports Diver, Dive Leader and Advanced Diver qualifications to members within their own Branch.
A Branch Diving Officer should hold at least the qualification of BSAC Advanced Diver. Ideally, they will also be a BSAC Nationally Qualified Instructor If they are not a Nationally Qualified Instructor, they will require an Nationally Qualified Instructor to supervise Branch instruction and assessments, and recommend candidates to the Diving Officer before he/she is able to grant a diving qualification.
If a Branch wishes and in the absence of a member meeting the terms of the foregoing paragraph willing to become Diving Officer, a lesser qualified member may be appointed as Acting Branch Diving Officer. However, an Acting Branch Diving Officer will not have the authority to award diving qualifications higher than those they hold themselves without further endorsement from an Nationally Qualified Instructor or a BSAC member who does hold such higher qualifications. If no Nationally Qualified Instructor is available, an Acting Branch Diving Officer will only be permitted to award qualifications to members on the recommendation of a BSAC Regional or Assistant Coach.
The Branch Diving Officer’s attributes:
The person nominated for the post of Branch Diving Officer should be chosen carefully, They should be a volunteer rather than be pressed into taking the job, enthusiasm and a desire to do things thoroughly being of great importance. They should have a sound practical and theoretical knowledge of diving and in order to successfully impart their knowledge and ability to others must have zest for the task, patience, sympathy and understanding.
The Training Officer(s)
Training Officer (Co-opted Post). Contact: Clare Hadley and Eric Bellworthy
Appointed by the Branch Diving Officer to manage training in the Branch. As stated in the Branch Diving Officer’s role, ultimate responsibility within the Branch rests with the Branch Diving Officer. Therefore the Branch Diving Officer shall appoint the Training Officer. The Training Officer is not a mandatory member of the Branch committee. This does not preclude individuals already members of the Branch committee from also holding this appointment.
Dependant on the wishes of the Branch Diving Officer duties can cover:
- Arranging a uniform system and standard of training in the classroom, pool and open water. The BSAC Diver Training Programme shall be the basis for a Branch training system.
- Holding stocks of training support materials for lesson use: issue them for lessons and recover them afterwards.
- Selecting a suitably qualified team of instructors / assistants to implement the system, to assist them with lesson preparation, provide instructional materials, monitor lesson quality and provide instructor development.
- Arranging to bring students and instructors together at the right place, at the right time, and with the right equipment for training.
- Assigning members of the Branch Instructor team to teach individual lessons.
- Liaising with the Branch Equipment Officer with regard to equipment needs for lessons.
- Arranging for lesson reports from instructors, and for the collection of dues levied for use of equipment by students.
- Supervising the training to see that all is going well, and to monitor the performance of the instructors.
- Arranging the testing of students when their instructors consider them ready for assessment: advise the Branch Diving Officer when members have completed training and recommend the award of qualifications if relevant. Only when an Nationally Qualified Instructor is satisfied that a member has reached the required standard for a qualification may it be granted by the Branch Diving Officer.
- Ensuring that correct records are kept of training given and tests passed by each student, and seeing that members’ qualification record books are signed up only by Nationally Qualified Instructors (where experience lessons are given by Assistant Instructors or Dive Leaders / Advanced Divers, an Nationally Qualified Instructor shall sign the member’s Qualification Record Book).
- The Training Officer should also ensure that accurate Branch records of training are compiled, and will work with the Records Officer to this end. Any other duties relevant to Branch training as required by the Branch Diving Officer.